Edition 1 – 10 November 2025
Authority: Judicial Charter § 8 & Civil Procedure Rules Part 10
Motto: One Law • One Syntax • One Nation

 

1. Purpose and Function

This Manual governs the management, custody, and reconciliation of all financial instruments lodged within the Federal Postal Court of the Unity Kingdom (FPC-UK).
It ensures the integrity, traceability, and lawful handling of fees, awards, bonds, and escrow funds under postal-venue jurisdiction.

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2. Scope of Application

These rules apply to:

• All payments connected to Court filings (FPC-01 → FPC-17 and INT-Series).

• All bond, lien, or escrow securities filed under FPC-15A.

• All inter-venue transfers or enforcement notices under FPC-15B.

• The annual audit and reconciliation reported in FPC-17A.

 

3. Treasury Structure & Roles

 

Office                                                                                                          Responsibility

 

Treasury Officer / Bond Custodian                                                Maintains the Treasury Ledger and Bond Register.

Registrar                                                                                                    Verifies payment receipts and issues official references.

Chief Post Master General (CPMG)                                                Final oversight and authorisation of releases.

Compliance Auditor                                                                             Conducts quarterly reconciliations and annual review.

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4. Records & Registers

1. Treasury Ledger Register – chronological record of all fees, receipts, and disbursements.

2. Bond Registry – lists all security bonds lodged with the Court (FPC-15A entries).

3. Escrow Log – documents performance or settlement funds held pending completion.

4. Enforcement Ledger – tracks certified awards forwarded to foreign venues (FPC-15B).

 

5. Accounting Procedure

• Step 1 – Entry: Upon receipt of any funds or security, the Registrar creates a Ledger Entry with case reference (FPC-UK-2025-XXXX-XX).

• Step 2 – Verification: Treasury Officer issues a Receipt and Payment Record (FPC-15).

• Step 3 – Dual Sign-Off: Registrar and Treasury Officer must co-autograph every entry.

• Step 4 – Quarterly Reconciliation: Totals are matched against fee schedule and bond ledger.

• Step 5 – Audit: Compliance Auditor reviews ledgers and submits report to CPMG.

 

6. Bond & Escrow Regulation

• All bonds must be denominated in CSSCPSG Units or GBP.

• Bonds are recorded with unique serial and seal numbers.

• Escrow release requires written direction from the CPMG and proof of performance (FPC-12).

• Interest or gain accrues to the benefit of the holder unless otherwise stipulated in contract.

 

7. Security & Access

• Ledger files are maintained in dual format (physical archive + encrypted digital copy).

• Access is restricted to authorized officers only.

• All digital records are checksum-verified for authenticity.

 

8. Fee Reconciliation

Every entry must reference the prescribed fee table (Part 10 Schedule).
A summary of fees collected per quarter is prepared for the Registrar’s Annual Report (FPC-17A).

 

9. Reporting and Audit

• The Treasury Officer submits monthly summaries to the Registrar.

• The Compliance Auditor prepares a year-end audit certified by the CPMG.

• Discrepancies or delays are entered in the “Statement of Variance” section of the Annual Report.

 

10. Commencement and Certification

This Manual takes effect on 10 November 2025 and forms an integral part of the Court’s governance framework.

Autograph: __________________________
Name: : Jason-Paul : Greaves.
Title: : Chief Post Master General :
Seal Number: 15130036  Date: 10 November 2025